Answered By: Hayley Hughes
Last Updated: Sep 07, 2015     Views: 1875

We know that things happen from time to time, and there may be circumstances beyond your immediate control that negatively affect your performance in the overall module assessments, Sometimes this poor performance can be attributed, or partially attributed, to particular circumstances beyond your control, which can be described as "mitigating circumstances." In some specific cases, you may be able to submit a Mitigating Circumstances Form.  In the form, you may ask that these mitigating circumstances to be taken into account in order to: 

  • explain absence from class
  • explain failure to submit work, or to submit work on time;
  • explain cases where your academic performance falls below expectations.

Mitigating circumstances may, for example, include:

  • illness affecting you
  • serious illness affecting a close family member
  • bereavement
  • other unforeseeable or unpreventable events.

In order to increase the likelihood that your Mitigating Circumstances Request is approved, you need to provide a statement clearly outlining the mitigating circumstance and how it impacted your ability to study. Your statement should be supported by clear, strong and independent evidence that would prove that the mitigating circumstances you faced were:

  • significant, meaning that they should have a clearly detrimental effect on your academic work as a student; and
  • relevant, meaning that they must relate directly to the timing of the class, assessment or deadline in question; and
  • outside your control, meaning that the effect could not be avoided, counteracted or reduced by the student taking reasonable steps in preparation or in response.

The University reserves the right to check the authenticity of all documentation submitted as part of a request for mitigating circumstances. Any student who submits inauthentic documentation, or who misrepresents material facts in the request, may be subject to proceedings under the Disciplinary Regulations. Only that information which is included in the student’s written submission may be considered.

Documentation (e.g. medical notes) should be provided in an electronic form (scanned copied copies of documents, photos of documents etc. and should accompany the Mitigating Circumstances request. Documentary evidence must normally be presented in English, or in the original language with a certified translation into English.

Important: all requests for mitigating circumstances to be taken into account must be submitted by you using the Mitigating Circumstances Form. Requests from third parties are not normally be considered. A discussion between you and a member of staff does not constitute a request for mitigating circumstances. You should submit such requests as soon as possible, preferably within a week, after the events under consideration occur.

You are strongly encouraged to continue with your studies regardless of your Mitigating Circumstances Request, especially when you are re-sitting a module as a second sitting. Not all Mitigating Circumstances requests are approved. Please consult with Student Support if you have any questions about your academic progression.

For more information about Mitigating Circumstances, please click here.

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